"Lives of the First World War" - Helpful Hints

I keep finding clever ways out of problems on Lives of the First World War, and the forum isn't very well organised for sharing them.  So here they are, and I'll keep adding them when I find more. Click on the screen shots to see them in a larger size.

For my most recent post on how to start adding information to Lives of the First World War (January 2015) please click here.

Searching for men

• The information we can currently search is from the Medal Cards, only men who served overseas had these, so your man might be missing if he served only at home, often the case for an older man.
• You can now use wildcards in searches: Searching for “Re?d” would give results for “Reed”, “Read”, “Reid". Searching for “T*y” would give results for “Tommy”, “Tammy”, “Timmy”, “Toby”.
• If your man has two first names try putting in just one with his surname, as often the middle one is just an initial.  eg Alonzo Wilson Swallow would be shown as Alonzo W Swallow (or was until I updated it!)
• If you have his service number try that ... you can then filter the results down by surname (or look for obvious transcription errors - eg Lewis for Lewin)

Adding a Profile picture

•  The silhouette at the top of the Life Story page doesn't have to be a picture of your soldier, it can be any image.  I've used gravestones, regimental cap badges, newspaper cuttings, memorial cards - anything you've got, where you've got copyright to the image, can be used for the profile picture.
• Click on the option for "Upload an Image" in the Add to Life Story box.
• Click in the blue box and navigate to your image of choice, upload it.
• Be very, very careful when you complete the "Image Caption" and "Describe this photo" boxes - currently there is NO WAY to edit this text after you have uploaded the image.  If you find you've made a spelling mistake the only way to fix it is to delete the image and start again.
• Click "Connect to *name of your soldier*", it will say "Uploading" and then you'll get the standard Thank You message.
• Now scroll down to the bottom of the page - there's the image.  
• Click on it and then click on "Set as Profile Picture" - the box vanishes and nothing else seems to happen.  Look up to to the top right, click on the X.  This doesn't work on my Samsung tablet (Tab2, 7.0) I have to click my return hard key at the bottom of my tablet to get out of the screen - but I guess that's a bug and they will fix it eventually.
• Now if you scroll back up to the top, you'll see the image has replaced the silhouette.  Hooray! 
• If you don't like the image as the profile picture, upload another image.  Follow the same procedure, and when you scroll down and click on the new picture it will ask you if you would like to set the new image as the profile picture - click as before and it will change the image at the top of the screen.  
• You can delete images by clicking "Remove Evidence" next to the image caption in the Add to Life Story box.

Screen Freeze

• If the screen freezes up when you are in the middle of adding facts from evidence, you can't scroll down to the "Save these Facts" button.
• Simply change the magnification of your screen to 75 or 50%, you will be able to see the button and can click it to escape from the fact addition screen.

I want to add some information about my soldier without paying

• When you go to the fact on the grid section of the soldier's Life Story and click on the pencil icon and choose "Improve from Evidence" it seems to do nothing useful, a pop up box appears that tells you to Connect Evidence and Use Evidence.  When you click on Got It, you are back on the same screen.  Hmmm!
• Instead think about how you know his name - have you got a certificate with his full name on, or a photo with his name written on the back?
• Have a look at this blog post where I explain how to add information from a marriage absolutely for free.

I've added some evidence and now I want to change something that's already there

• I added an image of a memorial card for George Morley and used that to change his name which was listed by IWM as George A Morley instead of the full correct George Alfred Morley.
• I clicked on blue link which named the memorial card "evidence" and then clicked "Add Facts from this Evidence"
• I clicked on the option for All Names on the left.
• 
• Click on the pencil and "Improve", make your changes and then scroll down to the Continue button and then click "Save these Facts".

I want to delete a fact

• But you don't want to delete the evidence and all the hard work you've put in adding facts.
• Go to the fact on the grid section of the soldier's Life Story, click on the pencil icon and choose "View Change History", be patient, it takes ages to load.
• 
•  I changed George Morley's name from George A to George Alfred.  If I click on that X at the end of the row showing my information it asks if I want to remove my amendment.
• Click "Remove my Amendment" and then the Close button. 
• If I had added all the amendments for the fact I would be able to click all the Xs and thus remove the entire fact.  It still lurks there somewhere, but you can't see it anymore!  
• I managed to remove a surplus wife, accidentally added to one of my great-uncles this way.

aaa 

•  

aaa

•  

aaa 

"Lives of the First World War", a scientific (well, kind of) experiment

Lives of the First World War (LFWW) was launched to the public last week.  In their publicity blurb the Imperial War Museum state that they want families to add their own photographs, stories and memories to build a "permanent digital memorial" to the people from Britain and the Commonwealth who served in the war.  Read this article by the BBC.

Screen shot from the BBC News website dated 12 May 2014

I have written three posts about this project so far, two whilst I was taking part in the beta testing prior to the public launch.  One here about my hopes and first impressions of the site and another here about the Communities feature.

Then I wrote another post last week after the launch in response to the difficulties people were having using the site.  One writer on the Great War Forum was kind enough to comment that my blog post was, "the way the user manual should have been written"; thank you sir!  But that doesn't help the hundreds or is it thousands of people trying to use the site with recourse only to the site's own help messages.

This weekend I went to stay with my daughter and her partner in Leicester and after a suggestion by the OH (my other half) we carried out an experiment to see how easy it really was for a non-family historian to add data to the website.  I have over 20 years experience of family history and have had a full subscription to Ancestry for over 9 years and to Find My Past for 2 with previous pay by view visits for occasional items.  I regularly research WW1 soldiers for my own family history and for the Barnsley War Memorials Project. I am not really an average tester for this new site.

My three testers, the OH, my daughter and her partner were each assigned a WW1 soldier from the OH's family tree.  I gave them name, service number, regiment and date of death.  I asked them to add the date of death to the man's record on the LFWW site.

The OH, M48, to use the parlance of Mass Observation, is very computer literate, edits Barnsley CAMRA's magazine and website and recently won a national award for his guide book to Real Ale pubs in Barnsley.  I assigned him his great-great uncle Walter Clarke Priestley.  14th York and Lancaster Regiment, service no. 14/429 who died on 15 April 1918.  My mother in law still has Walter's Memorial Plaque, also known as a Dead Man's Penny.

An example of a WW1 Memorial Plaque from the Barnsley Soldiers Remembered site

I asked my participants to imagine the scenario that they knew about their man as family members who had his name and details via family knowledge and documents.  Regiment details and numbers can be found on the edge of medals, on paper work relating to the war and, if the man died, on the Commonwealth War Graves Commission website.  I advised my participants that if they hit a pay wall at any point to back out as they should be able to complete the task without any charge.

My daughter, F25, who has an Education Studies degree from Leicester De Montfort University and who will be starting her PGCE at Leicester Uni this September (I'm so proud!) was assigned George Edward Kilner, 13th York and Lancaster Regiment, service no. 13/548 who died on 3 March 1918.  He is remembered on his parents' gravestone in Carlton Cemetery, near Barnsley.
 

George Edward Kilner remembered on his parents' gravestone

Her partner, M30, who has a Masters Degree, was assigned George Frederick Jaques, 3rd York and Lancaster Regiment, service no. 3/4541 who died 9 August 1915.

The choice of three men was purely based on the OH's family tree and the availability to me of their basic information and a date of death.  Many people will NOT have their relative's regiment and service number ... and for men who returned from the war whose Army Service or Pension records no longer exist it is not an easy task to find these out.

First comments - why do you have to create an account? You need to have email to do this ... what happens if you don't have email or are using a computer in a library or archives or someone else's computer?  Despite what the government tells us I am sure that many people still do not have ready access to email even if they do know how to surf the Internet in a limited way.  Why the requirement to set up a difficult password - ie one containing numbers and letters?  It's not as if the site was going to contain highly confidential information.

F25 - who is dyslexic - commented that the pages are not laid out in a very readable font for people who have difficulty reading.  The search page was OK, not a lot of words to cope with, but the Help pages, once she had dug down through five or more pages to find the article on "Adding a Life Story" were too closely packed, the instructional videos had no sound and did not answer her question about how to add a date of death from personal knowledge and that the impression she got was that "you seem to be frowned upon for just KNOWING a piece of information - you just want to put on the website when your grandad died and they aren't telling you how to do that."

She was able to find her soldier, George Edward Kilner, but unable to add his date of death to the site.  She continued to try to read the help pages while the other two participants worked on their men.  I asked her not to give them any clues!

M48 was trying to set his man up using a rather old web book computer - well, we were on a visit away from home.  He had trouble creating the account, he had to load three different pages on the machine, to create the account, check his email and return to the site.  The first few times he tried the search functionality he just got blank pages instead of results.

Eventually he did find his man, Walter Clarke Priestley, and then tried to read the Help pages to find out how to "enter a date of death".  A search on that phrase gave him 22 responses but none had the word death in them!  He impatiently skipped the 90 second tutorials - he just wanted an answer to his question.  
 

Logo in the Header of the Help pages on LFWW

Footer text on the Forum pages of the LFWW site

Suddenly he found he was not logged into the site and that the page wanted him to sign in again.  He clicked the logo at the top of the page, which he expected to return him to the home page to restart the process, but it just stayed where it was on the help pages.  Eventually I had to tell him to scroll down to the bottom of the page to the small text in the footer and click on the words "Lives of the First World War" to return to the home page.  He was getting rather frustrated by this time.

Finally with help from comments on the Feedback Forum he managed to add the category of evidence (read my earlier blog if you don't know what this means) "Personal Knowledge of ...."  That actually displays his name on the screen - I had forgotten to advise my testers that this would happen and to create aliases - lots of people don't actually want their real names displayed on the Internet, it should be made clear that this will happen before they set up their accounts.   

He found the entry for date of death in the facts grid below the evidence section and clicked on the pencil icon adjacent a few times, he reported that nothing happened except that he was told to "Improve from Evidence".  At this point he gave up in disgust.  

The four ways in which you can connect Evidence on LFWW

When I showed him that he could have clicked on the Evidence that he had added, his "Personal Knowledge", and entered a story attached to it he pointed out that that wouldn't have helped him achieve his task of adding Walter's death date as the story fields are just narrative and don't link to the date of death field.  Quite true.  So obvious that I hadn't thought of that before!  You can't just add a story and update your man's facts from that ... you have to add at least an External Reference, a website url, the name of book or other source, or the title of a piece of official documentation or other evidence that you have, which could be a letter or a date written on the back of a photo I suppose.  But you do still have to work out how to add external evidence.

Meanwhile M30 was unable to find his man, George Frederick Jaques, on the site at all.  He had a little previous knowledge about resources for WW1 research and tootled off to find his man at the Commonwealth War Graves Commission's website to check his details.   He soon found George there and discovered that he was buried in Barnsley Cemetery aged 42.  This suggested that George may not actually have ever served abroad, he was older than the other soldiers and buried at home.  The LFWW database is, so far, only based on the seed data from the Medal Cards and a man who only served at home, on guard duty maybe or in the reserve, or who was killed during training for example, does not have a medal card.

M30's successful entry with date of death (his name obscured by me for this blog post)

Helpfully for me, M30, then took on F25's man, George Edward Kilner - although he couldn't find him straight away, unlike F25, and had to be shown where the soldier was hiding was by her!!  George was listed on his medal card as George E Kilner and M30 had been searching for George Edward Kilner but unable to find him because the search tool on the LFWW does not allow wildcards to be used.  Putting in too much information as M30 did brings back only exact results.  You can just put in single words such as Kilner or a service number, but in this case the number 13/548 caused complications for M30 as he was aware that the 13 simply denotes the battalion and he had assumed it wasn't needed in the search.

M30 then went on to successfully add the CWGC site as External Evidence linking to George's actual entry on the CWGC site.  Marvellous!  The CWGC is free to access, unlike Ancestry and Find My Past and other pay to view genealogy sites - adding a link like this allows other users of LFWW to view the CWGC site directly.

Pop up box when you click on the CWGC evidence in the example above. 
The grey icon after the CWGC on this screen shot is a link to the CWGC website.

He was able to amend George's name to his full name, add his date of death, add his parents' names and the address of George's parents as given on his CWGC records (an assumption that this was George's home address at some point).

So the results of my 'scientific' research are:

•  Two out of three of my highly computer literate testers were unable to complete the task
•  F25 complained that the site was not accessible by dyslexic people, the training videos had no sound and there were too many pages to drill down through in the Help section before you got information, which was then laid out too densely and in a hard to read font.
• The suggestion on the BBC news item that the site was created to gather family stories is not borne out by her experience - she felt that little help was available for anyone wanting to do this, all the online help was directed towards people adding evidence from official documents. 
•  M48 could not find the answer to his query about how to add a date of death on the Knowledge Base
• The answer he found on the Forum would have helped him add a narrative 'story', but did not tell him how to actually update the soldier's date of death
• The pages are unhelpfully laid out with links that appear to lead nowhere, eg the logo at the top of the Help pages and the pencil icon on the facts grid.
• Soldiers who did not have a medal card do not appear on the site, but this was not made clear on the BBC news item

So IWM, are you going to make some changes to Lives of the First World War to help people add their relatives' stories?  I, and all the other experienced users on the site have been giving you suggestions for a while now, when will they be actioned?